Moving to The 540: What you need to know

January 27, 2026

Important reminders as we transition to our temporary space at The Barrington at 540 W. Northwest Highway.

Conference rooms will continue to move offline this week.

• Barrington Board and PreCon – Offline Tuesday, January 20

• ICS Conference Room -  Offline Wednesday, January 28

• Barrington Cloud Conference Room  – Offline  Thursday, January 29

• Barrington Conference room Two – Offline Friday, January 30

Moving reminders:

Anything you need immediately to work – your laptop, headset, camera, etc. – plan to take with you on your move-in day.

Anything you do not need for a day or two, pack to be moved by the moving team. Boxes will be delivered to your working space and you should have them quickly, but if something is critical to your daily work, keep it with you.

Access to The 540

Building key cards will be distributed Thursday and Friday (1/29 & 1/30).

• Group coordinators will distribute the key cards. 

• Pepper does NOT control building access. Employees will be responsible for the cost to replace lost cards, so please be responsible.

• You must have a key card to enter (Rita can’t buzz you in). Please display them at all times while at 540.

Important 540 Info:

• The cafeteria is operated on behalf of another tenant. We can use the tables but we can’t purchase the food. There are vending machines available.

• There is no recycling at The 540. The can at your desk is for garbage. This is out of our control.

• Deliveries – if someone is dropping something off for you, they can meet you at The 540.  FedEx, USPS, etc., will be delivered to The 411 Annex, and brought to The 540 via inter-office mail.

Conference rooms at The 540 will be available:

Room	Available for Booking	Teams Room Operational
CR1	2/2/26	2/2/26
CR2	2/2/26	2/3/26
CR3	2/4/26	2/5/26
CR4	2/4/26	2/5/26

Move-out schedule:

Have questions? Write them on the lunchroom whiteboard or send them to Rita Gebauer. We will provide answers in our regular updates. Here are the questions we got last week:

• Can I bring my fridge, heater, heating blanket? No, sorry. The new workstations are not set up for the additional electrical load and these are a fire hazard

• Will we have FedEx, Courier, Sub pickups for checks? Yes! Signatures will not be updated so you will need to communication to whomever is picking up a check our new address (540 W. Northwest Highway)

• Is there 24/7 access to the 540 building? Yes! You can access the building at any time. However, the gym is available 7am-7pm, the HVAC will run 7am-7pm and the building lights operate from 6:30am to 11pm.

• Are there EV chargers? No

• Will the Bevi machine come with us to The 540? No

Moving out of The 411 Next Week!

January 22, 2026

It’s almost time to move out! We’re making great progress on our temporary space at The Barrington at 540 W. Northwest Highway. If you are based in Chicago or Des Plaines, please be aware of the schedule below when planning meetings in Barrington.

Conference rooms will be moving offline this week and next as we begin moving into the 540.

• Barrington Board and PreCon – Offline Tuesday, January 20

• ICS Conference Room -  Offline Wednesday, January 28

• Barrington Cloud Conference Room  – Offline  Thursday, January 29

• Barrington Conference room Two – Offline Friday, January 30

Pepper Purge Day #3 is TOMORROW!

• Locked shred boxes and gondolas are placed throughout the building.

• Take a break and enjoy pizza in Conference Room One at 11:30.

Tuesday, 1/27 - Come check out the new space!

• Due to the extreme cold expected on Friday, we are moving the tour to Tuesday, 1/27

• Meet up at the 540 from 2-3:30pm for a tour of our office space

• You do not need PPE for the tour

• Park in the visitor lot in front of The 540 building

Access to The 540

Building key cards will be distributed next Thursday and Friday (1/29 & 1/30).

• Group coordinators will distribute the key cards. 

• Pepper does NOT control building access. Employees will be responsible for the cost to replace lost cards, so please be responsible.

• You must have a key card to enter (Rita can’t buzz you in). Please display them at all times while at 540.

Move-out schedule:

Don’t Forget!

Gym waivers are due to Donna Brancher by end of day today.  Be sure to read the Fitness Center Rules. 

Thank you for your cooperation and understanding as we transition to the new space!

Updated Schedules & Your Questions Answered

January 20, 2026

The countdown is on! What you need to know as we prepare to transition to The Barrington at 540 Northwest Highway.

Have questions? Write them on the lunchroom whiteboard or send them to Rita Gebauer. We will provide answers in our regular updates. Here are the questions we got last week:

• I have to have my personal stuff out this Friday. Where am I working next week? Continue to work at The 411 as usual until your group is scheduled to move into the 540. If you’re not sure of your work schedule, reach out to your manager.

• What are “personal items?” Anything that you have brought to the office to make it your own – pictures, plants, etc. Those items should be taken home.

• What do I take to the 540? IT will manage moving monitors. You should take your computer and peripherals like headset/earpiece, webcam, etc. Anything you need for your day-to-day work (pens, stapler, etc.) should be taken with you when your group moves to the 540.

Moving out of The 411

Today – January 20:

• The printers by the Mailroom, IT and Conference Room 2 are moving to 540. Go to  PrinterLogic  or click the printer icon on the right-hand side of the task bar to connect to the printers by Accounting (Xerox 2, Xerox 7) or Human Resources (Xerox 4)

• Board Room and Precon conference rooms can no longer be booked

Friday – January 23

• Meet up at the 540 from 2-3:30pm to check out our space

• Clear out all personal items

Furniture from the conference rooms is moving with us to 540. See schedule below for when conference rooms will no longer be available:

• Barrington Board and PreCon – Offline Tuesday, January 20

• ICS Conference Room -  Offline Wednesday, January 28

• Barrington Cloud Conference Room  – Offline  Thursday, January 29

• Barrington Conference room Two – Offline Friday, January 30

  
  

Box pickup for storage will happen daily from 1:30 PM to 2:00 PM.

• Label boxes with your name, department, and box number.

• Keep track of your box numbers and contents— if you need to retrieve something later, we will need the box number.

• Boxes will be stored at Hager Street until we return to The 411 after renovation.

If you have a local printer that you want moved to 540, reach out to the Facilities team.

The 411 Move-out Schedule

• 1/21: PEN to Hager Street

• 1/23: Leadership & Marketing to Annex

• 2/2 – 2/5, everyone moving to 540. See below.

Moving into 540

You must have a key card to enter (Rita can’t buzz you in). The owner at 540 will provide building access cards for our temporary home. You’ll receive the cards from your group coordinators once we have them. Please display them at all times while at 540.

Below is the move-in schedule, when you can move your personal items, computers and headsets. Until your group moves into the 540, you can continue to work at The 411.

Monday, February 2:

• Information Technology: 8 AM – 12 PM

• Corporate Accounting: 1 PM – 5 PM

Tuesday, February 3:

• HR / Legal: 8 AM – 12 PM

• Project Accounting: 1 PM – 5 PM

Wednesday, February 4:

• Brian Healy’s group: 8 AM – 12 PM

• Rob Martinelli’s group: 1 PM – 5 PM

Thursday, February 5:

• Lance Tritsch’s group: 8 AM – 12 PM

If you are planning to use the gym at 540, please see the attached rules, complete the attached waiver and return to Donna Brancher by Thursday, 1/22.

Thank you for your cooperation and understanding as we transition to the new space!